CONSTITUTION & OBJECTIVES FOR THE RICHMOND BRIDGE BOAT CLUB AS PER EGM HELD ON 1ST JULY DECEMBER 2015.
The Club shall be known as Richmond Bridge Boat Club herein after known as ‘the Club’.
The objectives of the Club are:
- to provide facilities for and encourage participation in traditional rowing and the full enjoyment of the river in its various forms
- to encourage, foster and maintain relationships with all river users and organisations that use the river
- to arrange events on the Thames to promote objectives 1 & 2
The Membership of the Club shall be open to individuals and organisations. Each member shall have one equal vote, with the exception of corporate membership.
CLASSES OF MEMBERSHIP
- Life Membership
- Adult membership
- Adult Joint membership
- Junior membership. Admitted when one or both parents are members.
- Corporate and honouree membership. has access to or use of club boats/ members training Equipment, but no voting rights
ELECTION OF MEMBERSHIP
- Membership of the Club shall be open to anyone interested in the sport of rowing on application in accordance with the Equal Opportunities Policy (Paragraph 4). However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
- The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
- The Committee may also invite persons to become Honorary Members who will pay no Annual Subscription, will be advisors and as such have no voting rights unless they decide to become Individual Members
- Applicants for membership and members renewing their membership will abide by the Rules and Regulations of the Club and the sport of rowing.
- If it is considered by the Club committee that the granting or renewal of membership would be detrimental to the aims and objectives of the Club, by virtue of conduct or character likely to bring the Club or the sport of rowing into disrepute or for some other similar good cause, the Club committee shall be entitled to refuse or withdraw such membership. In doing so the committee shall provide full reasons for their decision and grant a right of Appeal to the members.’
- Restriction: A person who has been expelled from, or refused membership of, British Rowing shall not be eligible for membership.
EQUAL OPPORTUNITIES POLICY
The club is fully committed to the principles of equality and of opportunity and is responsible for ensuring that no member, volunteer employee or job applicant receives less favourable treatment on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy, religious belief, social status, sexual orientation or political belief.
SAFEGUARDING AND CHILD PROTECTION PROCEDURES
The Club accepts the policy and procedures relating to Safeguarding and Protecting Children and Adults at Risk as set out by British Rowing, and requires all members to accept them as a condition of membership.
The rates of subscription shall be determined by the members in the Annual General Meeting and shall be due on election and, every 12 months thereafter.
CESSATION OF MEMBERSHIP
- Any member may resign giving one month’s clear notice in writing to the Secretary.
- Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may, by resolution of the Committee, be suspended or expelled. Any member so suspended or expelled may appeal to an independent Hearings Panel if such an appeal is approved by three of the elected officers of the Club. The panel may be drawn from the membership of the Club or from other clubs in the region. The panel will hear and receive evidence, reach a conclusion, affirm or reject the sanctions imposed as appropriate.
- Any hearings panel must give a fair and independent hearing to the appellant within an appropriate timescale. Hearings must not contravene the Human Rights Act 1998 or any other policies of the Club and British Rowing.
- [Note: See current Guidelines on Grievance and Disciplinary Procedures in Rowing published in the British Rowing Almanac and downloadable from the website www.britishrowing.org]
- A member shall be deemed to have resigned from the Club if, after due notice in writing, they have failed to pay any subscription due to the club within three months of that fee being set.
GRIEVANCE AND DISCIPLINARY PROCEDURES.
An individual or member with a complaint about treatment by the Club should set out their grievance, in the first instance to the Club Chairperson. The Club will seek to deal with complaints in a fair and timely manner, with reference to British Rowing’s Guidelines on Grievance and Disciplinary Procedures in Rowing.
The officers and committee have primary responsibility for safe practice within the club for observing guidance of water safety issued by British Rowing and through Rowsafe.
DISQUALIFICATION FROM HOLDING OFFICE
- Only members entitled to vote are eligible to hold office.
- Any member who is under the age of 18 years shall not be eligible for election to the Committee of the Club.
- The Committee shall conduct the affairs of the Club as a whole and shall consist of a Chairperson, Secretary, Treasurer, and other Officers as deemed necessary. The Committee shall have the power to co-opt further members but co-opted members shall have no right to vote at Committee meetings.
- Nominations for the position of Chairperson, Secretary, Treasurer and other Officers shall be put forward in the form of a motion under the terms of Rule 14.d.
- The Committee shall elect a Vice-Chairperson from among its number.
- The term of office shall be for one year, and members shall be eligible for re-election.
DUTIES OF COMMITTEE OFFICERS
- Chairperson: The Chairperson will preside at all General meetings of the Club and at all meetings of the Committee, and shall be responsible for guiding the activities of the club in accordance with its general policy as expressed by the majority of its members. The Chairperson shall represent or arrange for the representation of the Club at British Rowing regional level and at meetings of other organisations. The Chairperson shall ex officio be a member of any other committee of the Club.
- Secretary: The Secretary will be responsible for the organisation of meetings of the Committee and of the Club, and the recording of minutes relating to such meetings and all correspondence relating to the general business of the Club.
- Treasurer: The Treasurer will be responsible for the collection and disbursement of all monies belonging to the Club and will keep proper accounting records of all such transactions. He or she will present to the members at the AGM a balance sheet and income and expenditure account showing the Club’s financial position and the results of its transactions for the year. The transactions of the Club will be conducted through a bank account and will require the signatures of two committee members. These being the treasurer and the membership secretary.
- The Committee is responsible for the general conduct of the Club’s business and activities.
- The Committee shall meet at regular intervals during the year, as required by the business to be transacted.
- Special meetings of the Committee shall be called by the Secretary on instructions from the Chairperson, or not less than three committee members.
- A quorum shall consist of not less than 5 members at the Annual General Meeting or Extra ordinary Meeting.
- In the case of casual vacancy among the Committee, the said Committee shall be entitled to appoint another eligible person to act until the next AGM.
- The Committee and individual committee members should act according to high ethical standards, and ensure that conflicts of interest are properly dealt with.
- An Annual General Meeting shall be held each year. There shall be laid before the meeting a statement of accounts made up to the 30th day of the month immediately preceding.
- An Extraordinary General Meeting shall be called on the instructions of a simple majority of the Committee, or on a requisition signed by not less than half of the members of the Club entitled to vote.
- Not less than 21 days clear notice shall be given, specifying to all members the time and business of the General Meeting.
- Motions for discussion at Annual General Meetings not of origin from within the Committee shall be lodged with the Secretary at least 30 days preceding the AGM.
- At any General Meeting, a resolution put to the vote of the Meeting shall be decided by a show of hands, of those entitled to vote, except when more than one nomination has been received for a position on the Committee, in which case voting will be by secret ballot.
- At all General Meetings the Chairman will preside or, in his/her absence, a Chairman for the meeting will be elected by the voting members present.
- At all General Meetings not less than 3 members of the Club entitled to vote shall constitute a quorum.
- Absences of Quorum: If after half an hour from the time appointed for the meeting, a quorum is not present, the Meeting, if called at the request of the members, shall be dissolved and adjourned for one calendar month and 14 days’ notice will be given the meeting. If a quorum is not present within half an hour from the time appointed for an Adjourned Meeting, the members present shall be a quorum.
- Accidental Omission: Accidental Omission to give notice of a meeting to, or the non-receipt of notice of, a meeting by any member shall not invalidate the proceedings of a meeting.
The General Committee shall manage the affairs of the Club. Financial or legal liability incurred in the rightful exercise of their office shall not, however, be the personal liability of the Committee, but shall be the responsibility of the Club as a whole. The Committee will ensure that adequate and appropriate public or preferably civil liability insurance is in place to cover all the activities of the club, its committee and members.
Only full members are entitled to vote at all meetings.
ALTERATION OF CONSTITUTION
- This constitution shall not be altered, amended or rescinded except by an Extraordinary or annual General Meeting of the Club.
- A resolution to give effect to a change must be passed by at least 75% of the members present at the General Meeting, and voting on this behalf.
Every Annual General Meeting shall appoint an Auditor who shall at the conclusion of the next financial year examine the accounting records of the Club, and report to the members on the income and expenditure accounts and balance sheet that are presented to the next AGM.
DISTRIBUTION OF PROFITS
In no circumstances can any profit be distributed to members or third parties, but any profits earned shall be used in furthering the objects of the Club
The Club shall not be dissolved terminate except by a resolution of at least half of the members at the Annual General Meeting or an Extra Ordinary Meeting called for that purpose, notice of which contained a copy of the proposed resolution. The dissolution shall take effect on the day the resolution is passed and the Committees shall be responsible for the winding up of the Club in general. In particular the Committees shall realise the assets of the Club; discharge to the extent of the assets of the Club then in or under the control of the Committees, its debts and other obligations and distribute the surplus, if any, at the date of dissolution. Upon dissolution of the club any remaining assets shall be given or transferred to another registered CASC, a registered charity or the sport’s governing body for use by them. Notwithstanding the dissolution of the Club the members shall until the winding up is completed remain responsible for the debts and other obligations of the Association, and shall contribute equally to any deficit, if the debts and other obligations of the Club exceed its assets
POWER OF DECISION
Any matter not provided for in this constitution, or any question over the interpretation of it shall be dealt with by the Committee whose decision shall be final.
Each member upon joining shall sign the following declaration:
Upon acceptance into membership of the Richmond bridge Rowing Club I understand that rowing is undertaken at my own risk. I confirm that I do not suffer from any disability or medical condition which may render me unfit for strenuous exercise.*
*Should a medical condition exist, this will not necessarily preclude you from membership/participation, but it must be declared. Should you be in any doubt, advice should be sought from your family doctor.